What Should be Included In A Wedding Contract?

What You Need to Know Before Signing On The Dotted Line

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Your wedding contract with the various wedding vendors you have chosen will offer you and them some protection if something should go wrong, but only when it is done correctly. Let’s face it in an ideal world everything would run smoothly and you would not have any issues but it is a fact of life that things can go wrong, so you want a guarantee you will have some protection should things go wrong.
If you have a good contract in place these issues could be resolved without too much fuss and in some cases, will allow you to go to court to settle the matter.


Before you meet with any vendors, you should think about the things you want and don’t want and make a list of these and bring them with you so you don’t forget. If you feel uncomfortable about asking certain things, rather than not talking about them at the meeting perhaps send an email before the meeting with the issues, or bring a friend who is not afraid to bring up the subject.

Once you have come to an agreement on the services that your vendor is to provide it is time to get it all in writing with the use of a wedding contract. Cover yourself and get everything in writing and before signing on the dotted line make sure that you understand the terms and conditions of the contract.That means take your time and read the terms and conditions outlined in the contract and make sure you fully understand them.

The signed contract is what your wedding vendor will use to set their schedule and provide their services for you wedding day. Therefore, it is up to you to ensure that everything is documented correctly before signing.

Here are some important things you should do before you sign that contract.


1. Read it Twice, Three Times or More

It is important to read and review the contract before you sign it, because once it is signed you are liable for everything in it. It won’t hurt to have a fresh pair of eyes read over the contract before signing to ensure you haven’t missed anything.


2. Look For Things That May Have Been Omitted

When reviewing the contract take note of what was discussed and if things have not been included now is the time to have it corrected and added to the contract before you sign. For example, if you are expecting 100 rental chairs and these have not been written into the contract get it listed. If you don’t you will be up for unexpected charges to have those chairs supplied on your wedding day.


3. Be Specific On Your Requirements

Your contacts should also be specific, it should go as far as including:

  • Quantities, colors, types and item descriptions

  • Exact locations of the ceremony and reception venue, including the time start time and end time of venue use.

  • For items that are to be delivered such as chairs, flowers, tables and cakes a delivery time and set up time should be specified and a time when the items will be collected or returned after the completion of the event.

For example, you may want the “Dream Room” between the hours of 6pm to midnight for your reception, specify that in your contract, otherwise you will end up in a different room on your wedding day because someone else decided to book the exact same room for the same day and time.


4. Vendor Requirements

Find out if your vendors require any special items to complete their job, such as providing a vendor meal for the DJ or entertainers, generator to provide power if the location is outdoors and even any special insurance coverage. These should be also documented in the contract and it is up to you make sure these requirements are meet.


5. Check For Hidden Costs

You should read the fine print for any additional costs that may not have been discussed. Also, ask about any additional costs such as taxes, gratuity, extra service charges and so on. Find out about these costs and get them in writing.

Also pay attention to the minimum required numbers. Some reception venues work on minimum number of guests. This means if the number of guests on the wedding day is less than the stated minimum you will be paying for people who have not even shown up. For example, if the venues minimum is 100 guests and you only have 90 guests show up, you may have to pay for the 10 who aren’t there.


6. Ensure A Final Price Is Written Into the Contact

Make sure that all pricing is listed into the contract including any of the hidden costs as discussed point 5. This way you will know exactly what you are up for and know that you are working within your budget.


7. Check The Vendors Cancellation Policy

Every vendor will have a cancellation policy if you cancel, this could mean forfeiting the initial deposit to paying the total amount, it will vary from vendor to vendor, so do check it out and if you are not happy with the terms keep looking.

8. What Happens If The Vendor Can’t “Deliver”

Find out the vendor’s backup plan (if any), if something unforeseen happens on the day. Things do happen and people do get sick, so what will your independent photographer do if he comes down with the flu, does he have someone to cover for him on the day and are they just as good.


9. Review Payment Schedules

You need to be clear about payment and payment methods. Do they require a deposit before they start any work, when will the deposit be required, when is the balance of payment due and so on.


10. Negotiate

Not everything is set in stone so negotiate with the vendor to see if you can get a better deal. Just make sure that these are added to the contract and both you and the vendor should initial these changes before you sign the contract.

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Bride Idea

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Bridesmaids Attire

If you like the idea of your bridesmaids being able to wear their dresses again. Have them each select a dressy black knee length dress in a style that they like and feel comfortable in. To bring the look together have them wear matching jewellery.

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Wedding Tips and Ideas

You can read more tips and ideas by clicking here.

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Wedding Stationery Budget Tip

Don’t use save the date cards. Save the date cards can be a formal way of telling people about your wedding date and can be a nice touch if your budget will allow, if not, get the message out by word of mouth and social media.

Bride walking down the aisle.

Wedding Ceremony Planning Tip

It is customary for the Bride to be late for the wedding but don’t make the mistake of not planning this into your wedding day schedule.

You also need to be considerate of other weddings following yours and if you are running very late you could possibly miss your spot.

Not only that, running late can throw out the timing of your whole day’s schedule.

You Might Also Enjoy These Pages

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Ideas On Ways To Keep The Flower Costs Down

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Wedding Photo Idea

There are many wonderful ways to capture your day, use our wedding photography shot list as a guide to help you create a list of lasting memories to include in your wedding album.

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Hello and Welcome

Thank you for stopping by and taking the time to stay a while.

The aim of this is to provide you with useful information that you can use as you plan your wedding.

As we are continuously updating this site please come back and visit often.

All the best with your wedding plans.

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